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BSES Student-Parent Handbook 2016/2017

about 1 year ago

Butner-Stem Elementary School

201 East D Street

Butner, North Carolina 27509


(919) 575-6947 – Phone

(919) 575-6130 – Fax



Butner-Stem Elementary School Vision and Mission



Butner-Stem Elementary School is a safe environment where all students are nurtured, met where they are, and given the tools to grow so that each student leaves prepared for middle school.


Our mission is to partner with parents and community members to provide students with the foundational critical thinking, mathematics, reading, writing, science, and social skills to prepare them for middle school success.




Table of Contents


Butner-Stem Elementary School Calendar


Admission to Butner-Stem Elementary School


Afterschool Program


Arrival and Dismissal




Cafeteria Policies and Meal Prices




Community Support and Volunteers


Custody Issues and Court Orders


Emergency Contact Information


Field Trips




Health Policies




Lost and Found


Media Center


Parent-Teacher Conferences


Parent Teacher Organization (PTO)




Physical Activity (Recess)


Positive Behavior Intervention System (PBIS)


Severe Weather




Student Insurance


Student Planners




Frequently Asked Questions





BSES School Calendar 2016-2017





August 9                     PTO Meeting, 6pm

August 19, 22-26        Teacher Workdays

August 29                   First Day for Students


September 5                Holiday – Labor Day

September 9                Lockdown Drill

September 13              PTO Meeting, 6pm

September 15              Early Release

September 22              Parent Night, 6pm

September 28              Progress Reports


October 11                  PTO Meeting, 6pm

October 13                  Storytelling Night, 6pm

October 13 – 19          Fall Book Fair

October 20                  Early Release

October 28                  End of 1st Quarter


November 8                Required Teacher Workday

Parent Conferences

PTO Meeting, 6pm

November 11              Holiday – Veteran’s Day

November 23              Teacher Workday

November 24-25         Holiday


December 6-8              Frosty’s Winter Wonderland Shop

December 7                 Progress Reports

December 13               PTO Meeting, 6pm

December 15               PreK-1 Holiday Show, 6pm

December 20               Early Release

December 21-31          Winter Break


January 1-2                  Winter Break

January 10                   PTO Meeting, 6pm

January 16                   Holiday – MLK Day

January 19                   Parent Night, 6pm

January 20                   End of 2nd Quarter

January 23                   Teacher Workday


February 2                   Early Release; Parent Conferences

February 14                 PTO Meeting, 6pm

February 22                 Progress Reports

February 23                 Early Release

March 1-8                    Book Fair


March 2                       Read Across America Day; Parent Night, 6pm

March 14                     PTO Meeting, 6pm

March 27                     End of 3rd Quarter


April 6                         Early Release; Parent Conferences

April 7                         Early Release

April 10-14                  Spring Break

April 11                       PTO Meeting, 6pm

April 19-21                  5th Grade D.C. Trip


May 3                          Progress Reports

May 9                          PTO Meeting, 6pm

May 18                        2-5 Talent Show, 6pm

May 29                        Holiday – Memorial Day


June 8                          PreK-4 Awards Day

June 9                          Last Day for Students

                                    5th Grade Promotion and Awards Ceremony, 8am

Early Release

June 13                        PTO Meeting, 6pm







Admission to School


All students attending Butner-Stem Elementary School must maintain legal residence in the Butner-Stem Elementary School District or be approved in writing by the Granville County Board of Education for School of Choice or other special circumstances. Legal residence is defined as the full-time residence of the child’s parent(s) or legal guardian(s). Inquiries or request for change of district should be directed to the Superintendent of Granville County Public Schools.


Afterschool Program


The Community Schools’ Department of the Granville County Public Schools System provides before and after school care for students. Butner-Stem Elementary only offers afterschool care, and fees apply. To apply for the program, pick up an application from the main office.


The Afterschool Program does not operate when school is closed for inclement weather. In the event school is closed early due to inclement weather, the Afterschool Program will not operate. Parents who enroll their child(ren) in the Afterschool Program should make prior arrangements for their child(ren) to ride the bus home or for their child(ren) to be picked up immediately following dismissal in the event of inclement weather.


Arrival and Dismissal



Supervision will be provided for students beginning at 7:05am. Students may not exit from cars or buses before that time.


Bus Riders

Bus riders who eat breakfast at school should report directly to the cafeteria. Bus riders who do not eat breakfast at school should line up, by grade level, in front of the main doors. Bus riders in K-1 will report to the K-1 doors. Students will be released to their classrooms at 7:10am.


Car Riders

Car riders may be dropped off in the carpool (“Kiss and Go”) line or walked to the building using one of the two crosswalks (“Park and Go”). 


Kiss and Go car riders should be dropped off at the main entrance of the building only. Parents should drive up to one of the open numbers to unload their child(ren), wait their turn, and stay in line even if they need to park or leave the area. The carpool line is not designed for parking. Please handle all other business at another time, i.e. signing papers, giving lunch money, and finishing breakfast.


Park and Go car riders should be walked to the building by a parent/guardian using one of the two designated crosswalks. No student should walk from a parked car to the school building by his/herself. Parents who choose to Park and Go should park in designated parking spaces or in the gravel lot, being sure not to block any cars or buses. Once at the crosswalk, wait to be directed to cross in order to avoid unnecessary pauses in traffic that cause carpool line delays. After the first week of school, parents/guardians should not walk students to classrooms as this delays the teachers’ abilities to begin instruction on time.


Car riders who eat breakfast at school should report directly to the cafeteria. Car riders who do not eat breakfast at school should line up, by grade level, in front of the main doors. Car riders in K-1 will report to the K-1 doors. Students will be released to their classrooms at 7:10am.



Bus riders will be dismissed at 2:35pm each day. Teachers will walk students to the buses by grade level. No student will be taken out of the bus rider line or taken off the bus without written permission from a parent/guardian provided at the beginning of the school day. Phone calls to the office to change how a child is going home will not be accepted (with the exception of an emergency, and only if office staff verifies the person making the call). All buses will leave campus at 2:40pm each day.


Park and Go students (students whose parents walk to the building to pick them up) will be dismissed to parents at 2:35pm. Parents/guardians who wish to participate in Park and Go must bring the nametag of any child being picked up. A staff member will release the student(s) to the custody of the parent/guardian only after being shown the nametag. No parent/guardian should come to the doors to pick up students. Students will remain inside the building until a staff member calls their names. Staff members will bring students to parents/guardians.


Car riders will be dismissed at 2:40pm. Students will remain inside the building until a staff member calls their names.


Car Rider Procedures:

·         All vehicles will enter from East D Street.

·         Upon entering, vehicles will take an immediate left, following the signs to drive around to the back of the BSES property, taking a slight right turn through the teachers’ parking lot, and another slight left turn to the front of the building. Drivers will be making a backwards “S.”

·         Green cones, located on the sidewalk, will be numbered one to seven.

·         Seven members of our staff will stand at the cones.

·         Parents/Guardians will place identifying tags on the dashboard of their vehicles. If a tag is not visible, then a parent/guardian must park in a designated parking space. (Any person who is picking up a child – parent, guardian, grandparent, babysitter – must have an identifying tag.)

·         Two members of our faculty and staff will stand in the parking lot calling the names of the students using a two-way radio.

·         As students’ names are called to walk to a cone, teachers will release students from inside the building to go to a faculty or staff member standing at the cone.

·         The faculty or staff member will load the student(s) into the vehicle.  Parents/Guardians will not get out of the vehicles to receive students. The faculty or staff member will load the student/students into the vehicle.

·         Once all seven vehicles are loaded, the vehicles will be released at the same time, and the next seven vehicles will pull up to the cones.

·         All vehicles will exit through the gravel lot onto Morgan-Thompson Road that leads to East E Street.


Walkers (students who walk home from school) will be dismissed at 2:50pm. Students will only be allowed to walk home with prior approval from the principal. Parents who wish to have their students walk home must meet with the principal in person in advance.




Regular attendance is essential for student achievement and success. State law requires school attendance for all children between the ages of seven (7) and sixteen (16). Parents must ensure that students attend school on time and remain in school daily. Early checkout is as detrimental to the educational experience as absenteeism and tardiness. It is extremely important for parents and students to closely monitor and document all school absences. School hours are 7:30 am – 2:40 pm.


Granville County Board of Education Policy 4400 states,


Class attendance and participation are critical elements of the educational process and may be taken into account in assessing academic achievement. Students are expected to be at school on time and to be present at the scheduled starting time for each class. Students who are excessively tardy to school or class may be suspended for up to two days for such offenses. The principal shall notify parents and take all other steps required by G.S. 115C-378 for excessive absences. Students may be suspended for up to two (2) days for truancy. After the sixth (6th) unlawful absence, the principal or designee shall notify the parent in writing that he/she may be in violation of the Compulsory Attendance Law. After 10 accumulated unlawful absences, the principal or designee shall confer with the students and parent to determine whether the parent has made a ‘good faith effort’ to comply with compulsory attendance requirements. At the principal’s discretion, the district attorney will be notified or a complaint will be filed with the juvenile intake counselor if the student is between the ages of seven (7) or younger if enrolled, and sixteen (16). Accumulation of absences in excess of 16 days for the school year, whether lawful or unlawful, constitutes a valid reason for retention for students in grades K-8; however, the principal may grant exceptions in situations involving hardship.


Excused Absences

An absence may be lawfully excused for the following reasons:

  • Illness or injury (extended or excessive illness requires a doctor’s note)
  • Isolation ordered by the State Board of Health or the Granville County Health Department
  • Death in the immediate family
  • Medical, dental, or other appointment with a health care provider with documentation from the provider
  • Court or administrative proceedings
  • Religious observances
  • Participation in a valid educational opportunity, such as travel with prior approval, as documented on the “Request for Excused Absence for Educational Reasons” form


Following an absence from school, students must present a note from a parent/guardian to the classroom teacher. The note must include:

  • Date(s) absent
  • Reason for absence(s)
  • Parent/Guardian signature
  • Home, work, and/or cell phone numbers of parent/guardian

Notes should be submitted when the student returns to school. Failure to comply will result in the absence being classified as unexcused until a note explaining the reason for the absence is received.

Text Box: SAMPLE
Please excuse Jane E. Doe from school on Monday, May 10 and Tuesday, May 11. She was out with a stomach virus. 
Thank you,
John Doe 555-1234 (H); 555-1234 (W)








3 Absences         Counselor notified; Counselor, Principal and/or Attendance Officer contacts Parent/Guardian.

6 Absences         1st letter mailed home; Conference with Counselor, Parent and Principal. Current Proof of Residency Required.

10 Absences      2nd letter mailed home; Parent Conference at school with Principal and

Attendance Officer; Current Proof of Residency Required; Doctor’s note explaining reasons for absences is required.


Unexcused Absences

3 Absences         Counselor notified; Counselor, Principal and/or Attendance Officer contacts Parent/Guardian.

6 Absences         6-day letter – Counselor and/or Principal contacts Parent.

10 Absences      10-day letter, referral to Attendance Officer for a possible home visit,

required proof of residence that must be current – within 2 months.

                                A petition to the District Attorney may be filed.

16 Absences      Parent(s)/Guardian(s) must attend a retention appeal meeting at school at the end of the school year with Principal and Attendance Officer.


For More detailed information, refer to the Granville County Public Schools Board of Education policy regarding attendance at and click on the School Board link.



Regular and punctual school attendance is one of the most critical factors in a student’s academic success. All students who arrive after 7:30am are considered tardy. Parents are required to come in the building, sign the child in to school, and obtain a tardy slip before the student goes to class. Students who are tardy will not be eligible for perfect attendance recognition. Granville County Board of Education Policy 4400 states, “Students who are excessively tardy to school or class may be suspended for up to two days for such offenses.” Students who arrive on a late bus will not be considered tardy.


Students who miss more than half of an instructional day will be counted absent for the day. For example, students who leave school before 11:00 am will be counted absent for the day, and students who arrive at school after 11:00 am will be counted absent for the day. To qualify for a Perfect Attendance Award for the year, a student must be present and on time every day.


Early Departure/Check-out

If a student must be checked out early, the parent/guardian must come to the office, sign his/her child out, and wait for the office staff to call the child to the office. Parents/Guardians may not go directly to the classroom to pick up students. Teachers have been instructed not to release children from the classroom until they are told to do so by office staff. Anyone who the office staff does not personally recognize as being the parent/guardian of a student will be required to show picture identification before being allowed to pick up the student. Parent/Guardian written permission is required for a student to leave school grounds with anyone other than the parents or guardians. Students who return to school after checking out should check back in at the main office before going to class. If a student is checked out early 3 times in a school year, he/she will not be recognized for Perfect Attendance.


No student may be picked up between 2:10 pm and dismissal unless the student has a doctor’s appointment or there is a family emergency. This time is reserved for preparing to release all students. Frequent checkouts during this time may require a doctor’s note.



Cafeteria Policies and Meal Prices


Breakfast is served from 7:10am – 7:30am daily. Breakfast hours will be extended in the event of a late bus to ensure all bus riders are given the opportunity to eat breakfast. All students in grades 3-5 will receive free breakfast on the Reading and Math End-of-Grade testing days. All students in grade 5 will receive free breakfast on the Science End-of-Grade testing day.


Lunch schedules will be given out to parents at the beginning of the school year. Parents/Guardians and family members are invited to eat lunch with their children. Anyone who wishes to each lunch with a student must sign-in in the main office and wait outside the cafeteria for the child’s class to approach.


Students are expected to pay for all meals on time. A student who accrues charges in the cafeteria will be given a peanut butter sandwich (or alternative if a peanut allergy exists) until his/her account is paid in full. Students will not be allowed to purchase snacks in the cafeteria without parent permission. Please limit treat purchases to two times weekly.


Time spent in the cafeteria presents an opportunity for social interaction and relaxation along with the chance for students to “refuel” to carry out afternoon learning experiences. However, because constant movement and activity take place in the cafeteria, the assistance, cooperation, and support of all staff and students are required to ensure that it is a safe and orderly environment.


Behavior Expectations in the Cafeteria

  • Students are to enter in a single file line without talking.
  • Students are to remain silent in the line so that the cafeteria workers can hear students when ordering food.
  • Students are to use words instead of pointing to their selections.
  • Students are to practice good manners by saying, “please,” and, “thank you.”
  • Students in grades K-3 are to observe silence during the first five minutes at the lunch table to ensure that all students eat.
  • Students will use an inside voice – talk to the person directly beside you and across from you. (This means that students do not turn around to the next table and talk.)
  • Students will keep hands, feet, and all objects to themselves.
  • Individual students will receive two warnings about voice level or behavior. The third warning will result in silent lunch for the rest of the lunch period. A separate table is designated as the silent lunch table.
  • Disruptive students will be sent to the office for disciplinary action.


Granville County Schools Meal Prices



  • Reduced Price Free
  • Full Price            $1.00
  • Adults                   $2.00 or a la carte



  • Reduced Price $ 0.40
  • Full Price            $2.40
  • Adults                   $3.60 or a la carte





Students should not us personal cell phones to make calls or send text messages during the school day. Please refrain from texting or calling your child during the school day. Instead, contact the office, and staff members will relay messages at appropriate times. The office telephone is a business phone and should only be used by students in emergency situations. Forgotten tennis shoes or folders do not constitute emergencies. Students will only be allowed to call home in the case of illness (fever, vomiting, etc.) or injury. Please make arrangements ahead of time for how your child will get home in case of inclement weather.


Students will be picked up and allowed to depart only at their designated bus stops. A parent’s/guardian’s written request is required for a student to ride home on a different bus. The student must present the request to his/her classroom teacher by 9:00am. The teacher will present the request to the assistant principal or principal for approval. After checking with the bus driver about the availability of a seat for an additional rider, parents will be notified if their request has or has not been approved.


Phone calls to the office to change how a child is going home will not be accepted (with the exception of an emergency, and only if office staff verifies the person making the call).


Butner-Stem Elementary has multiple methods of communicating with parents/guardians throughout the year. Teachers in all grades use planners and/or folders to communicate with parents weekly. The school will place calls and emails home through the Blackboard Connect system to update parents on issues and events at the school. Please make sure your phone number and email address are current in our system in order for you to receive these messages. We also contact parents via Remind 101 text messaging. To enroll, text @ec4k to the number 81010. You can also follow us on Twitter @butnerstemes.


Community Support and Volunteers


Our school values volunteers and their contributions to enhance the programs and services provided for students. Volunteers are important members of our school community and help our professional staff sustain effective learning environments, enrich the education and experiences of students, and build critical partnerships to increase achievement for all students. The volunteer policy applies to all volunteers (old and new), family members, and community members. This also applies to guest speakers, who must be pre-approved by the principal.


Volunteer Instructions

Step 1: Register using our Volunteer Tracker System, then fill out the GCPS Volunteer Application.


Step 2: Read and become familiar with the Volunteer Handbook found on the Granville County Public Schools website.


Once the application is reviewed and training has been verified, volunteers may be placed according to identified needs in order to perform tasks that support our established goals. 


Goals of the GCPS Volunteer Program:

  • Expand parental involvement and engagement strategies to meet the unique needs of all families in the school communities.
  • Acknowledge parents and community members as important partners in the education of all students.
  • Strengthen the relationship between schools and parents, guardians and community stakeholders through meaningful service opportunities.
  • Support teachers and staff with the implementation of curriculum and school programs.
  • Utilize the knowledge and skills of volunteers to promote student achievement.
  • Offer direct support to students needing additional assistance with assigned tasks.
  • Assist school staff and students with extra-curricular activities, afterschool programs and fundraising opportunities.
  • Provide supervision and direction for students while participating in off-campus learning experiences (field trips).


Types of Volunteer Activities:

  • Classroom Assistant - assisting teachers and students with classrooms activities
  • Academic Tutoring
  • PTO Council
  • Parent Advisory Council
  • Music and Sports Booster Programs
  • Field-trip Chaperones
  • After School Activities
  • Student Mentoring
  • Career Awareness - speaking to students about career pathways and opportunities
  • Clerical/Office/Library

For more information or assistance, please contact Martha Denny at (919) 693-4613 or


Custody Issues and Court Orders


If you have a court order regarding your child, notify the principal and present current official documentation. If this official documentation is not current in our files, then we cannot enforce the court orders.


Emergency Contact Information


Notify the school office and your child’s teacher if your address, telephone number, or place of employment changes. It is very important that we have accurate student information so that we can contact you immediately if there is an injury, serious injury, or other emergency. Please provide several numbers where we can contact you in case of an emergency.


Field Trips


Only students who are members of the class for which a field trip is planned will be permitted to participate in the field trip; students will not be allowed to attend a field trip organized for a different class. Siblings of students will not be allowed on the field trip. Any parent/guardian who transports another child (sibling, family member, friend) to the field trip location will not be allowed to act as a chaperone on the trip. He/she will only be allowed to accompany his/her individual student. All students participating in a field trip are required to travel on the transportation provided by the school. No exceptions will be granted. If a parent would like to take a student home from a field trip, appropriate documentation must be completed and approved by the principal before the trip takes place.


Volunteers and parents who wish to chaperone on a field trip must have a current background check on file with Granville County Public Schools and be approved by the principal. This form is available on the GCPS website.


Fines and Fees


All fees, including before and after school daycare, lost or damaged book fines, and breakfast and lunch costs, must be paid on time. Failure to do so may result in your child being excluded from the daycare program, suspension of library book check-out privileges, and/or necessitate your child bringing a lunch from home. End-of-year report cars will be released when all fines and fees are paid in full.


Health Policies


Communicable Disease Prevention and Control

Students are excluded from school in cases of communicable disease. When a student is suspected of having one of the following diseases, it is the responsibility of the parent to take the child to his/her health care provider for verification and treatment before he/she can return to school.


  • Chicken Pox: Student is excluded from school until all blisters have formed scabs.
  • Ringworm: Student is excluded from school until treatment is started.
  • Scabies: Student is excluded from school until one treatment with prescription medication is completed.
  • Pink Eye: Student is excluded from school until 24 hours after appropriate treatment has started.
  • Impetigo: Student is excluded from school until appropriate treatment has started.
  • Fifths Disease: Children with Fifth’s Disease should not be excluded from school since they are not contagious once the rash occurs. 
    • Note: Pregnant women in contact with an infected child between three days and two weeks before the rash should speak with their doctor.



Although variations occur, an elevation of the body’s temperature to 100.5 degrees Fahrenheit (37.7C) or above is generally considered fever and a possible sign of illness. Therefore, a parent/guardian should be contacted to take a student home under the following conditions:


  1. Temperature of 100.5 degrees or higher.
  2. Temperature of 100 degrees or higher when accompanied by other indicators of beginning illness, such as

-Known exposure to communicable illness;

-Extreme malaise;


-Nausea, vomiting and/or abdominal pain; and/or

-Symptoms of upper respiratory infection.


Students, faculty or staff with influenza-like illness (fever>100 degrees, with cough) should keep away from others as much as possible, stay home, and not attend school or go into the community (except to seek medical care or for other necessities) for at least 24 hours after fever is gone without the use of fever reducing medication.


Students should not be sent to school until they have been fever free for 24 hours. Parents of students who are ill at school or who have a temperature of 100° or higher will be called to pick the student up immediately. This will enable the student to receive treatment as soon as possible to prevent him/her from getting worse, and to keep the student from exposing others to the illness.


Immunization Policy

According to North Carolina public law, all students must be fully immunized before they may enter school. New students entering Granville County Public Schools have 30 days to present their immunization records to school personnel, or they will be excluded from school. A student presently enrolled in the Granville County Public Schools must have a completed immunization record or be scheduled to complete it. If this is not the case, then the student will be excluded from school.


Fifth grade students must receive a booster dose of Tdap (tetnus, diphtheria, pertussis) vaccine before entering the 6th grade or by age 12.


Each incoming student should have the following:

  • 5 doses of DTP (Diphtheria, Tetanus, Pertussis), DTaP, DT – The last dose needs to be on or after the fourth birthday.
  • 4 doses of polio – If the third dose is on or after the fourth birthday, three doses will be accepted.
  • 2 doses of MMR (Measles, Mumps, Rubella) – First dose must be on or after the first birthday; and the second dose, before enrolling in school.
  • 1-4 doses of HIB – Not required after age 5.
  • 3 Hepatitis doses – If born on or after July 1, 1994.
  • 1 Varicella – If born on or after April 1, 2001.



Anyone, regardless of socioeconomic status, can get head lice. Head lice are passed from person to person by direct contact or on shared objects (combs, towels, etc.). Dogs, cats, and other pets do not play a role in the spread of human lice. Students who exhibit symptoms of lice will be brought to the office to be checked in a well-lit, private location. If no live bugs or nits are found, the student will be sent back to class. If live bugs or nits are found, the following procedures will be followed.


Live Bugs are Found

  • Parent will be called and provided the opportunity to pick the student up in order to start treatment. If a parent cannot be reached, the student may return to the classroom. Another attempt will be made to contact the parent. (The ONLY reason the student would be provided the option of going home is to start immediate treatment to provide relief to the student.)
  • When the parent arrives to pick up the student, we will provide the parent with the Informational Head Lice Checklist. If we are unable to reach a parent and the child returns to class, we will send the Informational Head Lice Checklist home with the student in a sealed envelope.


No Live Bugs are Found but Nits (Eggs) are Found:

  • Staff will send the student back to class with the Informational Head Lice Checklist with the notification option at the bottom of the form checked. This form will be sent home in a sealed envelope.
  • Staff will notify the parent that nits were found and need to be removed from the hair in order to keep them from hatching.




School personnel will not administer any medication (prescribed or over-the-counter) under any circumstances without authorization in writing by a health care provider. Those individuals administering medicine must complete training each year. At no time will the school supply medication for students (e.g. Tylenol). Medication must be supplied by the parent and kept in a locked cabinet. All medication bottles shall be properly labeled with the student’s name, medication name, dosage, administration procedure, administration time, and physician’s name for prescribed medication. The school office must have a School Medication Form completed by the physician and signed by a parent on file before any medication can be administered. Forms can be obtained in the school office or online at the Granville County Public Schools Website.


Children are not allowed to transport medication themselves. Parents must bring medication to the school office and leave it with the secretary or an administrator. Children are not allowed to have any type of medication in their possession, including cough drops, antacids, or throat lozenges. These are considered controlled substances.


At the beginning of each school year, it is the parent’s responsibility to inform the child’s teacher and principal when his/her student has medical conditions that require special measures or activity restrictions at school. The school nurse is available for health consultation, but is not present at school on a daily basis.


If you have any questions or concerns, our school nurse is here to help.




Granville County Board of Education has adopted the following resolution on homework:

“We believe that homework is an essential part of the education process. The assigning and evaluation of homework is the instructional responsibility of the individual teacher. The satisfactory completion of the assignments is the responsibility of the student. It is the responsibility of the parent to lend support to the student and the teacher in carrying out  the instructional activity. Teachers are expected to give lesson assignments each night. Time needed to complete the assignments will vary according to the grade level and ability of the students.”


Butner-Stem Elementary believes that homework helps students become responsible, self-directed learners, and improves student achievement. Please ensure your student(s) complete homework assignments daily.


Reading is part of homework every night. Make sure your child reads 20 minutes per night. Reading aloud to your child is also encouraged.


Lost and Found


The lost and found items are located in the front hallway. All found items should be turned in to the office. Items may be claimed during regular school hours. After 30 days, unclaimed items will be donated to a charitable organization.


Media Center


The Media Center is open for students to check books out daily. Students must return the books that they have checked out before they may check out additional books. Students are to treat all books and audio-visual materials with care. Parents must pay for any lost or damaged books and materials to reinstate their child’s borrowing privileges.


Parent-Teacher Conferences


Parent-Teacher Conferences are scheduled throughout the school year. They provide an opportunity for you to meet with your child’s teacher(s) to discuss his/her academic achievement.  If you wish to have a conference with your child’s teacher at any other time, please make an appointment at least 24 hours in advance. Conferences must be scheduled either before or after school to avoid interrupting instructional time.


Your child will benefit most when the home and school maintain open lines of communication. Please leave a message at the main office for your child’s teacher if you have concerns about what is happening at school. You may also contact the teacher by e-mail. Teachers have been instructed to respond to parent/guardian messages within 24 hours, unless they receive the communication on a weekend. If they receive communication on the weekend, they have been instructed to respond upon returning to school. If an emergency arises, please contact the principal or assistant principal to intervene until a Parent-Teacher Conference can be scheduled.


Parents are not to go directly to the classroom to talk with a teacher during the day. This includes during morning arrival and afternoon dismissal. We will do everything we can to create a positive learning environment for everyone at all times.


Parent Teacher Organization (PTO)


A proud, active Parent-Teacher Organization (PTO) supports Butner-Stem Elementary School. All parents are invited and encouraged to join the PTO and get involved in its activities. PTO will meet on the second Tuesday of each month.




The Granville County Board of Education admonishes schools to keep parties to a minimum during the school year. At no time may schools interrupt instruction for birthday parties. If a parent/guardian brings cupcakes for a child’s birthday, the parent/guardian should bring the cupcakes to the office to be consumed by students during lunchtime so that instructional time is not lost. Reminder: Any food brought to school for consumption by students must be store-bought.


Physical Activity (Recess)


Elementary students are required by North Carolina State Law to participate in an average of 30 minutes of physical activity daily. This means that regular classroom teachers must provide this on days that students do not participate in P.E. class with a certified teacher. The physical activity can be walking, jumping rope, and/or playing games. At BSES, we encourage all teachers and students to walk the first 10 minutes to warm up for the physical activity that will occur next. Teachers may continue to have the students walk or give the students free choice of physical activity. Teachers are also encouraged to take “Brain Breaks” – short, structured physical activity breaks in the classroom – during the instructional day to promote student engagement. Students will not be assigned physical activity or walking as punishment. Students may lose free choice of physical activity as a consequence of behavior.




Positive Behavior Intervention System (PBIS)


Butner-Stem Elementary School is a safe environment where all students are nurtured, met where they are, and given the tools to grow so that each student leaves prepared for middle school.  Our mission is to partner with parents and community members to provide students with the foundational critical thinking, mathematics, reading, writing, science, and social skills to prepare them for middle school success.


Our high expectations for our students reach beyond academics. We expect our students to learn and demonstrate positive behaviors that will allow them to be successful. Our school discipline plan reinforces our expectations: Positive Attitude, Actively Listen and Learn, Willing to Give, and Safe School (PAWS). These expectations are taught, modeled, practiced, and reinforced. Students who meet these expectations receive rewards in the form of PAW Pats (K-2), PAW Bucks (3-5), Bones (PK-5), and PAWS socials (K-5).  Students who do not meet these expectations earn consequences as outlined in the school discipline plan.


We are going to need support from parents and community members as we help our students make wise choices. Please discuss the PAWS behaviors with your child. Ask him/her if he/she has earned any PAWS Pats/Bucks or Bones and how he/she earned them. Also, help your child to understand the consequences he/she will face if he/she does not meet BSES expectations.








Positive Attitude


Voices off

Hold doors for others

Use good manners

Enter and leave quietly

Play fair

Use kind words

Voices off

Wait your turn

Enter and exit the bus with voices off


Listen and



Follow teacher’s instructions

Go directly to where you are asked to go

Follow red line rule

Listen to adults

Follow adult’s directions

Use acceptable voice level

Ask for help

Use bathroom for its purpose

Leave as soon as you finish

Follow the bus driver’s directions

Use a quiet voice when talking

Willing to Give


Accept your place in line

Respect personal space

Talk to the students seated next to you

Respect personal space

Include others

Help others

Share the equipment

Take turns

Respect privacy of others

Accept your place in line

Share your seat

Respect personal space


Safe School


Walk on right

Stay in line

Hands to self

Get all supplies the first time in line

Clean your area

Use equipment in the proper way

Keep rocks on the ground


Wash hands

Put paper towels in trash can

Walk to your bus

Stay seated

Keep the aisle clear


Butner-Stem Elementary Discipline Plan


Level 1 Offenses (PAWS):

Excessive talking (A)

Teasing (P)

Not following classroom expectations (A)

Inappropriate behavior in the hallway or cafeteria (PAWS)

Not reporting to the appropriate place in a timely manner (A)

Eye rolling (P)

Mocking (P)

Inappropriate bathroom behavior (May be a level 2 or 3 depending upon severity.) (PAWS)

Inappropriate language (May be a level 2 or 3 depending upon severity.) (P)

Dress code violations (Must be corrected immediately.) (S)


Consequences: (Consequences for Level 1 offenses restart each day.)

1st Level 1 = Verbal Warning

2nd Level 1 = Loss of Free Choice for the First 5 Minutes of Recess

3rd Level 1 = Silent Lunch

4th Level 1 = Refocus for 5-10 Minutes and Parent Contact

5th Level 1 = Referral to Administration and Parent Contact


Students who repeatedly exhibit Level 1 behaviors over the course of 2 weeks will be referred to the Multi-Tiered System of Support (MTSS) process for a Tier 2 Behavior Intervention Plan.


Students who do not complete work will be required to do so during lunch. They will sit at the silent lunch table until the work is completed. Incomplete or missing work is not acceptable for students at Butner-Stem Elementary School.


Level 2 Offenses (PAWS):

Inappropriate behavior in Refocus (A)

Talking during silent lunch (PA)

Inappropriate language (May be a level 2 or 3 depending upon severity.) (P)

Inappropriate bathroom behavior (May be a level 2 or 3 depending upon severity.) (PAWS)

Cheating (PA)

Refusing to complete work (A)

Defiant behavior (PA)

Throwing an object (May be a level 2 or 3 depending upon severity.) (PAWS)

Hitting (May be a level 2 or 3 depending upon severity.) (PAWS)

Lying (P)

Taunting (PW)

Leaving the classroom without permission (AS)

Being in an unassigned area (AS)

Stealing (May be a level 2 or 3 depending upon severity.) (PWS)

Inappropriate use of technology (May be a level 2 or 3 depending upon severity.) (AS)



1st Level 2 = Silent Lunch or Loss of Free Choice for All of Recess

2nd Level 2 = Refocus for 5-10 Minutes and Parent Contact

3rd Level 2 = Referral to Administration; Administrative Conference and Parent Contact with Referral to the MTSS Process or School Counseling Services

4th Level 2 = Referral to Administration; Administration Assigned Consequence of 1-2 Days of ISS Depending Upon Severity with Review of Plan/Services

5th Level 2 = Referral to Administration; Administration Assigned Consequence of 2-3 Days of ISS Depending Upon Severity with Review of Plan/Services


All subsequent Level 2 offenses will be treated as Level 3 offenses. After 4 weeks on a Tier 2 Behavior Intervention Plan, a student who continues to demonstrate Level 2 behaviors will be referred for a Tier 3 Behavior Intervention Plan.


Level 3 Offenses (PAWS):

Fighting (PS)

Inappropriate touching (May be a level 3 or 4 depending upon severity.) (WS)

Extreme disruption (examples: leaving the classroom defiantly, aggressive behavior toward self or others, verbal outbursts that stop instruction, etc.) (PAWS)

Extreme disrespect  (examples: yelling or cursing at teacher or other students, willful defiance such as refusing to report to the office, etc.) (PAWS)

Harassment (May be level 3 or 4 depending upon severity.) (PWS)

Inappropriate language (P)

Inappropriate bathroom behavior (PAWS)

Throwing an object (PWS)

Hitting (May be a level 2 or 3 depending upon severity.) (PWS)

Communicating threats (PWS)

Property damage (Will come with a financial consequence.) (PS)

Stealing (May be a level 2 or 3 depending upon severity.) (PAWS)

Cyber bullying  (PWS)

Inappropriate Use of Technology (May be a level 2 or 3 depending upon severity.) (PAWS)


Note: Fighting is a serious offense and warrants serious consequences. In the event of a fight, the administration assumes that all parties involved in a fight are equally responsible unless evidence from their investigation indicates otherwise. Offenders can be subject to criminal prosecution.


All offenses = Administrative Referral; Administrator Assigned Consequence of ISS or OSS Depending Upon Severity and Number of Offenses with Parent Contact and Possible MTSS Referral


Level 4 Offenses (All violate all PAWS expectations.):

Bullying or Harassment - Depending Upon the Severity or Repetition, This Can be a Level I, II, III, or IV Offense (GCPS Policy 1710/4021/7230)

Possession or Use of Narcotics, Alcohol, or Drugs (GCPS Board Policy 4325)

Cause or Attempt to Injure a School Employee (GCPS Board Policy 4331)

Assault, Attack, or Attempt to Injure Another Student by Two or More Students (GCPS Board Policy 4331)

Threaten to Extort Money, Property, or Services from a Student or Threaten a School Employee (GCPS Board Policy 4331)

Disruption of School by Threat, Fear, or Force (GCPS Board Policy 4315)

Theft and Intentional Damage or Attempted Damage to School Property or Private Property Under School Jurisdiction (GCPS Board Policy 4331)

Possession of a Weapon (GCPS Board Policy 4333)


Note: The Anti Bullying Association defines bullying as the repetitive, unwanted or intentional hurting of one person or group by another person or group, where the relationship involves an imbalance of power. Bullying can be physical, verbal or psychological.  It can happen face-to-face or through cyberspace.  Keywords: repetitive- intentional or unwanted, imbalance of power


Consequences for Level 4 Offenses can range from 10 Days OSS to a recommendation for Long-Term Suspension. Depending on the severity of the offense students can be suspended for 365 Days and be subject to criminal prosecution.


Level 5 Offenses (All violate all PAWS expectations.):

Assault Involving Use of a Weapon (GCPS Board Policy 4333)

Possession of a Gun, Other Firearm, or Dangerous Instrument (GCPS Board Policy 4333)


Consequences for Level 5 Offenses can range from suspension for the remainder of the school year to a 365-day suspension. These students will be subject to criminal prosecution.


Consequences for Inappropriate Behavior on the Bus

1st Incident = Verbal Warning from bus driver

2nd Incident = Bus Report to administrator; Parents/Guardians called

3rd Incident = Three-day bus suspension; Parents called

4th Incident = Five-day bus suspension; Parent conference with administrator

5th Incident = Ten-day bus suspension; Parent Conference with administrator

6th Incident = Loss of bus privileges for the rest of the school year including field trips; Parent conference with administrator


The following behaviors will result in an automatic bus suspension and may result in a suspension from school:

  • Fighting;
  • Use of profanity;
  • Making threatening remarks;
  • Disrespectful behavior toward driver;
  • Damaging a school bus;
  • Possession of weapons, drugs, or alcohol;
  • Tampering with safety equipment; and/or
  • Interfering with safe operation of the bus.


Bus Policies and Procedures

Riding a school bus is a privilege, not a right. This privilege will be revoked for disregard for policies and procedures.

  • Be at the bus stop at least 10 minutes early. Buses cannot wait for students.
  • Always stay off of roadways while waiting for the bus.
  • Let the bus stop completely before approaching the door to get on or off the bus.
  • Wait for the bus driver’s permission to leave the bus. Once you get off the bus, do not stop to pick up something you drop. Do not run back to get on the bus again.
  • Always enter and leave the bus by the front door, except in cases of emergency.
  • Only cross the road in front of the bus once the bus’ stop sign and gate are extended.
  • No eating, drinking, or chewing gum allowed.
  • Keep all belongings inside of your book bag.
  • Leave toys and electronics, i.e. Game Boys, MP3 players, etc., at home.
  • Large objects may not be transported on a bus, i.e. projects.
  • Remember that bus stops are extensions of the school. School and bus rules apply at bus stops, too.


Cell Phones and Personal Electronics (AS):

We recognize that many of our students have cell phones and other personal electronic devices to be able to communicate with their parents and peers. Our goal is to protect instructional time during the school day. In order to do so, students are not allowed to use cell phones or other electronic devices during the school day. If you need to communicate with your child during the school day, please call the main office, and our staff will relay a message to him/her. Students are expected to keep all personal electronics in their backpack at all times. If personal electronics are seen by a staff member, these items will be confiscated and stored in the school office until a parent or guardian can pick them up. The school is not responsible for lost, damaged, or stolen personal electronics.


Dress Code (PS):

Student dress and grooming are the responsibility of the parents and students. It is expected that students wear appropriate dress that would enhance personal and school pride. Students may wear appropriate seasonal clothing, including shorts. The school is concerned whenever there is a question regarding health, safety, or disruption of the decorum of the school. The administration and faculty shall have the authority to rule on the appropriateness and/or acceptability of any item or clothing. The key rule to follow is very simple: Students should not wear anything that brings excessive attention to oneself.


Sagging pants are not permitted. Students who refuse to comply will be sent to an administrator and be required to tuck in their shirt and wear a belt for the remainder of the school year.

All garments must cover the torso, buttocks, and undergarments at all times.

Shoes must be worn at all times. No bedroom slippers, flip-flops, or sandals without a secure back.

No pajamas are allowed.

Bandanas are not permitted.

Jewelry, belts, bracelets, or other types of accessories that pose a threat to the safety of the student or students will not be allowed.

Hats or head coverings are not to be worn inside the building, except for reasonable accommodations made for a sincerely held religious belief. These items will be confiscated.

No apparel with symbols, messages, letters, or initials that the administration or faculty considers offensive or associated with intimidation and violence will be allowed. (Alcohol, Tobacco, Drugs, Profanity, etc.)

Tight fitting pants, including leggings, are permitted when worn under another item of clothing that is fingertip length.

Ripped pants that show skin above the knee are not permitted unless leggings are worn underneath.

Other inappropriate clothing items include:

  • Inside out clothes, transparent, or translucent clothes,
  • Suspenders or belts unfastened and hanging,
  • Mini skirts and shorts that are not fingertip length, and
  • Clothes worn in a manner other than what they were originally intended.


The school dress code applies to school hours and all school related activities (i.e. field trips, P.E. classes, dances, etc.). Students not complying with the dress code can and will be asked by any member of the faculty or administration to either change to appropriate clothing, if available at school; call home so that appropriate clothing can be brought to school; or go home to obtain suitable apparel. This time out of class will be considered unexcused. Documented repeat offenders will face other disciplinary action.


Severe Weather and Emergency Drills


In case of snow, sleet, or other hazardous weather conditions, announcements regarding school closings and delays will be made on local radio and television stations. Granville County Public Schools will also send automated calls to notify parents when inclement weather causes a change in the regular school day. Parents may also check the Granville County Public Schools’ website at


The Afterschool Program does not operate when school is closed for inclement weather. In the event school is closed early due to inclement weather, the Afterschool Program will not operate. Parents must make prior arrangements for students to ride the bus home or get picked up immediately following dismissal.


Emergency Drills

School officials are required to conduct fire, tornado, and lockdown drills throughout the school year. The purpose of these drills is to ensure safe evacuation in the case of an emergency. Students are to refrain from talking during emergency drills. Note: During an actual lockdown or lockdown drill, no one will be permitted to enter or leave the building until the lockdown is over.




Please provide healthy snacks such as fruit, 100% fruit juice, cheese, veggies, graham crackers, or other nutritious foods for students to bring to school. Students may not consume soft drinks as part of their snack or lunch at school.


Student Insurance


Parents may purchase student insurance. Twenty-four hour and school-time coverage are offered with various premium options. Dental Accident Insurance is also available. Parents who plan to purchase this insurance for their child must pay the premium at the beginning of the school year. Funds can then be remitted to the insurance carrier so that coverage begins promptly.


Student Planners


Student planners will be used in grades 2 – 5 to help students become responsible learners and build organization skills. In addition to being a great tool for students to keep track of assignments and upcoming projects, student planners provide an excellent way for teachers to stay in touch with parents and vice versa. We are requesting that parents check and sign their child(ren)’s planner each day. This practice enables parents to keep informed about their child(ren)’s assignments, to receive messages from their child(ren)’s teacher(s), and to communicate to the teacher(s) that they are working together to help their child(ren) achieve.




Students in grades K – 5 will be assessed in reading, mathematics, and writing throughout the school year. A variety of assessments provide valuable information to teachers about students’ progress and needs. K – 5 students are assessed with a program called mClass that identifies current reading levels and offers suggestions for intervention instruction. Students in grades 3-5 are administered NC End-of-Grade Tests. Fifth graders also take the NC End-of-Grade Science Test. The NC Department of Public Instruction determines when EOG tests are administered. Usually these are administered during the last week of May and the first week of June. A testing calendar will be published once those dates have been determined. Please try to schedule vacations times after End of Grade testing is over.


In addition to the state mandated testing, Granville County Public Schools has developed quarterly assessments for students in all grades to obtain information about how well students are learning the curriculum.


The data gathered from all of these assessments helps teachers plan lessons to reinforce or enhance reading, mathematics, and writing skills. Individual student’s scores on the state and county-developed assessments and his/her classroom performance will be used to make promotion/retention decisions.

Frequently Asked Questions


  1. May I call school to let you know my child will be absent from school?

Yes. Please call (919) 575-6947 to let someone in the office know of your child’s absence. Also, send a note with your child to school upon his/her return stating the reason for the absence.


  1. Where can I pick up homework for my child if I made a request?

Students who are absent less than three (3) consecutive days may obtain missed assignments upon returning to school. Students who are absent three (3) or more consecutive days may request missed assignments by calling the school office by 9:00am of the third day. Assignments will be available in the office after 3:00pm.


  1. What is the procedure for dropping off and picking up my child?

See pages 4 – 5 in this handbook.


  1. Where can I find the required forms for medication?

Forms are available in the office and must be signed by a physician and a parent.


  1. Where can I make payments to my child’s lunch account?

§  You may send cash or checks to school with your child to pay the cashier as he/she goes through the lunch line.

§  You may come to school, check in at the office to get a visitor’s badge, and go to the cafeteria to put money in your child’s account.

§  You may go to to pay for your child’s lunch by credit or debit card.


  1. Where can I find an application for Free and Reduced Lunch?

Applications are available in the office.


  1. How can I become a tutor and/or volunteer at school?

See pages 9 – 10 in this handbook.


  1. What is the purpose of the Parent Teacher Organization (PTO) at Butner-Stem Elementary School?

The PTO was established to foster a closer relationship between the home and school, with the goal of improving the educational achievement of our students.


  1. Where is Lost and Found?

The Lost and Found is located in the front hallway. All found items should be turned in to the office. Items may be claimed during regular school hours. After 30 days, unclaimed items will be donated to a charitable organization.


  1. What does STEM stand for?

STEM traditionally stands for Science, Technology, Engineering, and Mathematics. Students at Butner-Stem Elementary participate in the Engineering is Elementary curriculum and use the design process in lessons and activities.